Equipping your office can be quite an expensive undertaking, especially if you don’t take time to plan out your expenses. The cost of office equipment, furniture and supplies can quickly add up, and if you aren’t careful, you could find yourself way beyond your budget. Here are a few tips on how to affordably equip your office:
Buy Used or Refurbished Office Equipment
You don’t need to buy everything brand new. Companies like JJBender.com sell used and refurbished office equipment such as printers, copiers and scanners that function just as well as brand new machines. Most of these machines will not be placed in the customer-facing areas of your office anyway, so there really is no need to spend a lot of money on the latest, fanciest equipment. Just make sure to purchase your used or refurbished equipment from a reputable source to get your money’s worth.
JJ Bender has almost 40 years of experience in supplying used wide format printers, copiers, scanners and the like. Every piece of equipment they provide undergoes a thorough quality check to ensure that it is in perfect working order. You probably wouldn’t be able to tell the difference between one of their used machines and a brand new device, so save yourself a bundle and go for the former when kitting out your office.
Consider Affordable Communication
Instead of spending a lot of money on a high-end phone system, consider using your personal cell phones and instant messaging to communicate internally. Explore chat and email as channels for customer service. If you absolutely must have a phone system, cloud-based phone systems are the most affordable options available today.
Cloud-based VoIP (Voice Over Internet Protocol) systems allow you to make and receive voice calls using a broadband internet connection instead of a traditional telephone line. Some of the top providers include RingCentral, Vonage and Google Voice. These providers offer very affordable packages and often allow you to customize them based on your specific business needs.
Postpone Purchasing Expensive Software
Software licenses can be quite costly, and if your business is just starting out, you may not need to invest in expensive software just yet. Of course, you will need the basic programs to properly run your business, but fortunately, there are a lot of free software options available. Apache OpenOffice is a free office productivity software suite that you can download to create word documents, spreadsheets, presentations and even manage your database.
Buy in Bulk
Equipping your office means buying office supplies and items that will need to be regularly replenished and restocked. These include paper, writing supplies and tissue and toilet paper for the break room and bathroom. You can get the most value for your money if you buy these items in bulk.
Buying in bulk will also save you money on shipping or delivery fees as you won’t have to restock as often.
Shy Away from Brand Names
When it comes to office supplies and furniture, you can save a lot of money by buying generic products instead of brand name ones. Steer clear of brand names especially for items like sticky notes or paper clips, where any difference in quality would be inconsequential.
Take the time to plan your purchase, carefully consider your options, and practice restraint when shopping, and you should be able to successfully equip your office without breaking the bank. All it takes is some strategy and creativity, and the money you save can go towards other important business activities.